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A Revolutionary Web-Based Tracking System For Internal Mail.

“We provide the FM service to some very high profile organisations; the need to track and trace receipt and delivery of mail is very important.  OmniPost has proved to be the perfect solution”

Jones Lang LaSalle

“Following the installation and deployment of OmniPost, Net-a-Porter were using the system live the next day – the ease of use and its intuitiveness is most impressive.”


“We have been delighted with both the system and service provided by ExPD. The system is easy to use and the efficiencies have been vastly improved since OmniPost was installed”.

University of Birmingham

Internal Mail Reinvented

OmniPost is an application designed to be used by the post room to provide up to date, accurate proof of receipt and thereafter proof of delivery for virtually any item type being delivered to and from your post room.

Items are logged in, scanned to a location (recipient), signature captured, with the Web application being updated to provide real-time status and future reporting. A combination of the Web Based application and using the latest mobile computers (PDA) ensures optimum performance and reliability, meaning that those clipboards and notepads can be eliminated in favour of modern technology which in turn gives accurate and instant reports and statistics.

Internal Mail Tracking App is the perfect solution!

Watch the Process

OmniPost Benefits

  • Mail Room Benefits
    • PDA - on screen signature capture providing proof of delivery.

    • No signatory, no problem. Scan the location barcode to prove you were there, and/or take a photograph.

    • Full audit trail, each unique item is tracked on its way; date and time stamping each movement.

    • Facility to take and add images (photos) to items on receipt, to protect you from accusation of damaging items

    • Add documents/files to items - example may be delivery invoice (saves looking for that bit of paper later)

    • No more phone calls chasing mail, when an Item arrives an email can be automatically sent to the recipient giving them the option to collect, or advising when it will be delivered

    • History of every item is saved in the database and can be reported on

    • As a WEB application, you can access the system from anywhere, with no limitation to the functionality

    • Say good bye to the clip board and reams of paper

  • Receiver Benefits
    • No more wasted calls to Suppliers chasing delivery, you can be alerted as soon as something arrives at the mail room.

    • You are advised when an item arrives for you, with all pertinent details contained in personalised ‘configurable’ email.

    • If an item arrives damaged, you can check and see if it was acknowledged when received at the mail room - saves those tricky conversations!

    • Use the shippers consignment barcode as the unique tracking reference - it's much easier to manage any queries

    • No more disputes with the Post Room about the time a parcel arrived and the time it took to deliver to you

    • Accurate record of when items arrive at the building, if you paid for a Before 10:00am and it arrived after, then why not claim your money back

  • Organisational Benefits:
    • Monitor Post Room productivity and performance

    • Monitor use of post room for personal use (e.g. Amazon)

    • Complete Audit trial of all Internal Mail movements

    • Cost savings through improved efficiency

    • Eliminate internal delivery disputes

Mobile Computers

Items arrive at the mail room, (by courier, post, staff, hand delivery, etc). The item is logged into the system (date and time stamped), the courier and service level is recorded, any special remarks noted (eg damaged box) etc.

Mobile Computers

Not all items which arrive in the Post room are ready to be delivered immediately to a recipient. By using the Transfer option, items can be scanned together with scanning (as configured) the transfer location, thereby recording the new location of the item(s).

Mobile Computers

Items can be collected from individuals, departments, other mail rooms: assuming the items are pre-labelled the items are scanned and taken back to the post room, where more detailed information can be added to the OmniPost application (if not already done so by the sender).

Mobile Computers

Identifying an item as damaged is an essential part of the post room functions. If an item is received (from courier or internal collection) in a damaged state; do the post room really want to refuse it? Equally do the post room want to accept it and then be liable for any potential damage?

A Simple, Powerful Process

Functionality is not compromised to obtain ease of use. The system is feature rich and extremely intuitive to use, it follows the same processes as a post room would use but without clipboards, pens, forms etc.

All data pertaining to the incoming item is entered through the web interface.

  • Allocate recipient from list filtered by dept, tenant, faculty etc.

  • Unique barcode, damage photos, multiple items on same consignment

  • Enter Sender, Courier, Service Level

  • Automatic email notifies recipient of item arrival

Mobile barcode scanners are used to record delivery of items to recipient.

  • Scan location barcode (desk, office, floor, person)

  • Scan items for delivery at location point

  • Collect recipient name and signature with ‘Sign on Screen’

Scanner updates web database with proof of delivery etc.

  • The status of items changes from outstanding to delivered

  • Proof of delivery report becomes available


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Please call for quote and specifications

Enquire now...

Expert Peripheral Designs Ltd.

13b Dragon Street,
GU31 4JN,
United Kingdom.

Telephone: +44 (0)1730 710100
Fax: +44 (0)1730 267963

E-mail: enquiries@expd.co.uk

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